Work opportunities

Office & Administration Manager

Wingspan Trust

Auckland CBD, Auckland

Office Management (Administration & Office Support)

Full time

He kōrero mō mātou – About us

Wingspan Trust, formerly known as Home & Family Counselling, is NZ's 2nd oldest Charity. We are a registered charitable trust on a mission to achieve better mind health for everyone, regardless of their personal circumstances. We create a safe, non-judgmental, and respectful space to support people as they face their challenges and find a way through. Our team consists of approximately 24 staff members who deeply care about the well-being of Aucklanders and their whānau/families.

We operate two counselling centres in Tamaki Makaurau: one in Central Auckland (Eden Terrace) and the other on the North Shore (Northcote), offering short to medium-term counselling services. Wingspan is not affiliated with any religious group; we welcome everyone and see diversity as a strength.

Kaiwhakahaere Tari - Office + Administration Manager

As the Office & Administration Manager, you will play a crucial role in supporting Wingspan Trust's overarching goal. Your responsibilities will include:

• Reception and Administration Services: Manage the admin team, ensuring a welcoming and efficient experience for visitors and clients.
• Support to Chief Executive: Assist the Chief Executive with administrative tasks, scheduling, and communication.
• Office Functions: Oversee all office functions, including supplies, equipment, IT (via external support), and maintenance.
• Payroll and IRD Compliance: Ensure accurate payroll processing and compliance with tax regulations (via iPayroll software and support).
• Financial Systems Management: Handle financial processes, including budgeting, invoicing, and reporting (to Trial Balance stage in Xero). Lead year-end audit and complete bank payments and reconciliations.
• Direct Reports: Lead a team of four direct reports, providing guidance, support, and performance management.
• Multi-Site Management: Coordinate administration operations across our two counselling centres.

Ko wai ta tatou e rapu ana? - Who are we looking for? 

• Minimum 5 years proven experience in office management, administration, or related field.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Familiarity with financial systems (Xero) and payroll processes including IRD compliance (Payroll).
• Intermediate level capability with MS Suite.
• Ability to lead and motivate a team.

Why join Wingspan Trust?

Make a difference: Contribute to better mind health for Aucklanders.

Collaborative Environment: Work with a diverse and supportive team.

Competitive Compensation: Enjoy a competitive salary and benefits package.

Me pēhea te tono mai - How to apply

Interested candidates should submit their curriculum vitae (CV) along with a cover letter detailing their relevant experience and why they are passionate about joining Wingspan Trust.

Please note, all candidates will need to submit and pass a Police Vetting check form.

We look forward to welcoming an Office & Administration Manager who shares our commitment to supporting the community of Tamaki Makaurau. Apply today and be part of our mission!

Note: We will be shortlisting as applications come in so apply today.

Me korero tatou.  Ta talanoa.  Tuku ke talanoa.  Let’s talk!

***

Counsellor - Central Auckland (3 days/22.5 hours per week)

Wingspan Trust

Auckland CBD, Auckland

Psychology, Counselling & Social Work (Healthcare & Medical)

Full time

We're looking for an experienced counsellor to work from our Auckland Central center based in modern offices in Eden Terrace. This is a 3-day position, 22.5 hours per week, including Saturday.

The ideal applicant will work from a systemic perspective and be able to work with Whānau/families, couples, rangatahi/children/youth & individuals.

This is a great employment opportunity with a generous remuneration package and a supportive environment.

The successful applicant will have - 

• Counselling qualification or other relevant/appropriate qualification
• Professional membership
• Proven experience working with Whānau/families and Couples
• Skilled at assessing risk and safety
• Excellent communication, both oral and written
• Commitment to completing all administrative requirements to a high standard
• Savvy computer skills (MS Office, SharePoint, managing files, experience with client database management)
• Demonstrate the ability to be a supportive team member
• Align with Wingspan's Mission, Vision, and Values
• Commitment to Te Tiriti o Waitangi

All applicants must submit a cover letter and current CV

Applications must all be forwarded through the SEEK website: Apply here